R&D Excellence

R&D Excellence- Tailoring Project Management Practices

Whether a project-oriented organization or an organization that uses projects to resolve specific needs, all projects face similar dilemmas: shortening TTM (Time to Market), maintaining a small budget with limited resources, supporting scope and quality requirements and achieving maximum customer satisfaction. With many different projects, things tend to get more complex as project activities and non-project activities combine and affect each other, leading to different trade-offs.

In today's complex environment, where projects are used to carry out an organization's business objectives, a project portfolio should reflect overall organizational strategy. Therefore it is crucial to have a project and portfolio management approach that is best tailored to your needs.

For organizations that deal with development, the approach should be combined with Product Development practices as well.

R&D Excellence practices help organizations improve the way they manage project-based activities.

Project management and portfolio management styles are becoming increasingly common at international firms. We support development organizations and IT departments in both project-oriented companies and other organizations that manage significant projects.

What We Bring to Our Customers:

  • Expertise in Project Management and Portfolio Management
  • Expertise in Development Processes and Product Life Cycle
  • Global best practices  - PMBOK® , PRINCE2Wide experience in various type of organizations
  • High applicability

DFX

By building a link between design processes and a products' desired outputs, Tefen provides an explicit roadmap for DFX (Design for X) culture implementation throughout an organization. This culture consists of behavior standards, concurrent engineering perception, working processes and supporting tools, all of which result in much better and mature products. These products enter the markets with enhanced reliability, manufacturability, serviceability, usability, transportability, and more. Tefen's consultants can tailor the most appropriate DFX approach for your organization, and thus will enable proactive processes resulting in reduced product life cycle costs and increased customer satisfaction.

Project Management Excellence

Tailoring Project Management Best Practices for Your Use.

Tefen's Project Management consultants define Project Management processes and implementation phases in accordance with the goals and targets of your organization.

Tefen employs global Project Management best practices from recognized standards such as PMBOK®, (PMI®), and PRINCE2 and develops a multi-project environment infrastructure of reporting and management dashboards to control schedule, scope, cost, resources, finances, quality, and risks.

Tefen defines an organization's PMO to support the behavioral and process change elements and implementation of enterprise tools. Tefen lays the infrastructure to establish a PMO and provides supporting tools and processes. Through this we help clients enforce their working practices, give transparency to the active project portfolio, and enable management to plan and control critical project execution.
Within Tefen's performance improvement activities, we offer a range of Project Management courses including:

  • A tailored PM course adapted to the organization and its needs, focusing on enhancing knowledge and providing relevant professional tips and tools for project managers. The tailored course is based on a short organizational diagnosis.
  • Preparation for the PMP® exam - training for the Project Management Institute PMI® certification exam.

Following training, Tefen carries out hands-on coaching sessions to assist Project Managers with embedding the new lessons learned and to provide assistance in implementing the Project Management tools and methods.

ITG (IT Governance)

ITG is the leadership and organizational structure and process that positions an IT executive as the CEO's right hand in achieving strategic goals and business objectives using the organization's IT capabilities.
"IT executives must shift from being gatekeepers to being enablers & service managers."

Tefen works with clients to define a structured IT governance that will improve organizational IT services, productivity, customer satisfaction, and cost reduction.

Risk Management

Risk management is a tool to improve competitive advantage and an organization's performance by identifying risks and opportunities.

Our risk management methodology involves identifying, analyzing, modifying, and monitoring risks and changes.

 

Portfolio Management

The majority of managers have probably found themselves dealing with the following issue: receiving a list of requirements and initiatives for projects proposed by different functions and having a limited budget to execute them. The uncertainty in today's markets makes it difficult to make decisions about which projects to pursue, which requirements to approve or postpone, and which activities to terminate or maintain.

Today more than ever, the challenge in Portfolio Management is allocating limited funds and resources to projects and ongoing activities in a manner that will yield the maximum benefit for an organization. The portfolio contains all of an organization's past projects, as well as its ongoing activities. 

Tefen assists its customers by turning their portfolio into a tool to achieve their organization's strategy and fulfill their business goals. Tefen divides the process of Portfolio Management into 2 major stages:

Planning and Selection

First, a list of potential projects and tasks should be mapped and analyzed by their potential to support the organization's strategy, and short and long term goals. The selection of projects is made according to pre-defined criteria, such as:

  • The expected Return On Investment (ROI)
  • The budget and resources that the project requires
  • The project's risk
  • Organizational resources utilization

Each organization defines its own criteria for selecting projects according to its strategic goals.

After the relative importance of each criterion is rated, decision supporting tools and techniques can be used to present a prioritized list of projects to execute and allocate resources.

The organization's management will present the decisions made to all relevant stakeholders and will allocate the necessary resources to execute the tasks in a way that will maximize the benefits. An important phase in planning and approving projects is defining a uniform measuring method to examine which projects belong to the portfolio.

Monitoring and Control

Monitoring and controlling a portfolio and ongoing management of an organization is necessary to ensure that the portfolio continues to support the organization's strategy and that the resources are allocated in an effective way. Portfolios should be reviewed periodically (usually on a quarterly or even yearly basis depending on the organization's business).

With effective monitoring and control, an organization's actions can be adapted to the changing environment and the strategic policy to meet market needs can be adjusted.

Project Management Excellence

A project-oriented organization faces many challenges: multiple tasks (projects) to perform, unique and sometimes complex objectives, resource constraints and competition. Another challenge is the uncertainty derived from projects and other variables.
Project Management excellence practices will help you maximize your ability to face these challenges and align your organization with its business goals.

PM Operational Concept

A project management operational concept provides a holistic approach that addresses both projects and on-going aspects within an organization. 
Operational concepts define the best approach for running an organization's activities and may address the following aspects: 

  • Processes and tools that define how to implement and realize an operational concept
  • Organizational structure to support and enable implementation of the concept
  • Roles definitions, interfaces and supporting management routines that provide the best managerial structure and environment practices    
  • KPIs (Key Performance Indicators) that provide a balanced reflection of your projects' status, managerial focus and other metrics

Effective implementation of these aspects is a key parameter in your ability to stay competitive and ensure a profitable performance.

Training

Tefen has more than 20 years of experience in training and tutoring consultants and project managers to become professional and qualified project managers. We work with managers around the world and train them to be strategic, effective and efficient. Tefen is the first PMI® REP - Registered Education Provider in Israel, having received this certification in 2000.

Tefen's fundamentals course is aimed at providing project managers with the optimal methodology and tools necessary for successful project execution.
The course includes a short diagnosis phase that enables participants to determine their organization's needs, followed by a tailored seminar that presents best practices that fits your organization. During the course project managers learn the world’s leading methodology – the PMBOK®.
The course provides project managers with practical tools and knowledge that can be implemented at their current projects.
We also recommend adding personal coaching for project managers.

Tefen has designed a course to prepare project managers for a rigorous Project Management Professional (PMP) examination.

All of our trainers are PMP certified and have years of experience in both teaching and managing international projects.

PMO

A Project Management Office (PMO) is an organizational function with a large variety of responsibilities, from tactical functions, dealing mainly with ongoing control, up to a strategically supporting senior management in decision making - depending on an organization’s needs and maturity.

Examples to PMO responsibilities:

  • Develop Best Practice, Templates and Procedures to be used in the organization
  • Verify compliance to defined processes and templates
  • Be the center of project management knowledge in the organization
  • Coach and Train PMs and other resources in the organization
  • Support cross-projects’ communication
  • Manage shared resources availability
  • Manage organizational portfolio

Tefen aids its customers in establishing and maintaining their PMOs, ensuring the adaptation of "best practices" by all PMs, and managing the project portfolio display for top management. The centralization of a portfolio allows for efficient resource allocation, process prioritization and reduced conflicts with management.

ITG

ITG is the leadership and organizational structure and process that positions an IT executive as the CEO's right hand in achieving strategic goals and business objectives using the organization's IT capabilities.

Why ITG?

Tefen works together with clients to define IT governance according to their organization's strategic goals, from the project management layer, to portfolio management and application portfolio management.
Structured IT governance includes defined processes, controls and supporting tools that can assist in improving organizational IT services, productivity, customer satisfaction, and cost reduction.

Project Management 

IT Portfolio
Tefen helps its clients by guaranteeing that projects within the portfolio are leveled, prioritized, and managed effectively. Tefen does this while addressing the stability and diversity of the organizational portfolio and the complex business environment including:

    1. Different business needs
    2. Management requirements
    3. Budget limitations
    4. Limited resources
    5. Conflicting Schedules

By setting criteria and guidelines for project selection and validating that each project is managed and monitored according to Project Management best practices, efficiency and quality can be maximized.

Application Portfolio Management
Tefen further helps its clients by ensuring that their portfolio structure is balanced to support all of the organization’s short and long-term goals. Managing a long-term application roadmap supports aspects of usage, maintainability, efficiency, serviceability and more.

By creating an inventory of applications that includes data on each application's quality, cost and benefits, the portfolio manager is able to analyze the organization's portfolio needs, through decision making and providing detailed reports to management reviews.

Risk Management

Risk management is used as a proactive tool for project management. Benefits to an organization include preventing problems before they are too severe, avoiding unwarranted optimism, identifying available alternatives, and ensuring that uncertainty is adequately considered. Risk management also allows for a more informed decision-making process and the delivery of better product quality.

Risk management is suitable for all types of organizations in different industries. In some cases it is even required.

Tefen also uses risk management processes as a tool to identify and leverage business opportunities that can benefit an organization. This allows an organization to act, exploit and enhance those opportunities.

Tefen considers risk management to be a general process in an organization or an independent process that can be integrated into a project's life cycle.

Risk management consists of several stages:

  • Risk planning– Defining how to conduct risk management activities for a project
  • Risk identification – Using lessons learned from past projects, expert opinion, analogies to similar situations, brainstorming and other techniques, risks can be detected ahead of time
  • Risk Analysis- Quantify attributes of different risks in order to prioritize and evaluate the likelihood and impact of risks on project objectives in order to rank them
  • Risk response– Based on the risk analysis, there are several suitable responses: 
    • Avoid: eliminate the exposure to the risk
    • Transfer: insurance, subcontracting
    • Mitigate: reduce the expected loss and reduce probability of outcome
    • Accept: accept the expected loss – suitable for low impact and low probability risks
  • Monitoring & Control– Validate response plan and conduct ongoing identification of new risks

Risk Management Benefits:

  • Prevention of problems before they are too severe
  • Better resource utilization
  • Better product quality
  • Avoidance of unwarranted optimism
  • More informed decision-making
  • Increased understanding of projects
  • Identifications of available alternatives

DFX

DFX (Design for X) is a methodology to define and implement a range of insights and demands that enable the development of an optimal and mature product. DFX takes into account reliability, manufacturing, assembly, service, transportation, usability, ergonomics, environment and more. It also allows for a large reduction in costs throughout a product's life cycle.

DFX implementation unifies an organization towards working for a clear goal, as well as reduces costs, increases profitability and creates added value for customers.

By building a link between design processes and a products' desired outputs, Tefen provides an explicit roadmap for DFX (Design for X) culture implementation throughout an organization. This culture consists of behavior standards, concurrent engineering perception, working processes and supporting tools, all of which result in much better and mature products. These products enter the markets with enhanced reliability, manufacturability, serviceability, usability, transportability, and more.
Tefen consultants can tailor the most appropriate DFX approach for your organization, and implement an appropriate culture, proactive processes and useful tools that will result in reduced product life cycle costs and increased customer satisfaction.